How to Add Proof Watermark to PDF Document? Best Ways

The practice of sharing PDF documents for review, authorization, and collaboration has become a standard procedure in the modern digital environment. Moreover, sharing drafts or confidential documents without the necessary markings could lead to misunderstandings or misdeeds. Here, the use of the “Proof” watermark becomes a must on a PDF document. A proof watermark indicates that the paper in question is still being processed and is not the final copy. Follow this guide to discover the best techniques to apply proof or add draft watermark to PDF files. 

What Is a Proof Watermark in PDF?

A Proof watermark is a transparent layer of text or image added to a PDF document, indicating that the content is in the process of being verified or reviewed. Usually, it is a partially visible word “PROOF” printed in the middle of the page as a background. Proof vs Draft vs Final Watermark:

1. Proof Watermark – The document is under review or being verified

2. Draft Watermark – The document is not yet finished

3. Final Watermark – The version is approved or completed

In legal documents, academic research, business proposals, contracts, blueprints, and reports, proof watermarks are the most common ones used. Using these text watermarks, owners can ensure clear communication when sharing the document on offline or online platforms. Now, let’s discover the advantages of adding a proof watermark to PDF files.  

Why Add Proof Watermark to PDF Files?

Applying the proof text watermark on PDF files is highly recommended for securing, controlling, and even ensuring professionalism when distributing the document. It indicates that the PDF file is still under moderation or a non-final copy. Thus, it mitigates the chances of making unwanted mistakes while managing the PDF document. Below are the benefits of adding proof watermark to PDF files: 

1. Clearly Indicates Document Status

A proof watermark instantly informs the audience that the PDF is a copy for review or verification. This ensures no misunderstanding between the draft, proof, and final versions, particularly when different versions of the same document are circulated among teams.

2. Prevention of Unauthorized Use or Distribution

The indication of a PDF as "PROOF" makes it impossible for the receivers to print, use, or share the content as an official document. This is crucial for legal, academic, and corporate files, as early usage can lead to serious problems.

3. Enhances Work Professionalism and Workflow

Display of proof watermarks signifies a proper and professional workflow. It signals that your organization adheres to well-defined document review and approval procedures, thus gaining the confidence of clients, stakeholders, and internal teams.

Overall, these are the benefits of applying the proof watermark in PDF files. Now, you might be wondering how to add proof watermark to PDF document. So, let’s dive in to discover the stepwise guide. 

How to Add Proof Watermark to PDF Files - Try Online PDF Tools

Online free PDF websites are the best choice for applying a proof or other text watermark. These tools are simple and error-free. Whether you’re a beginner or a professional, these solutions are codeless or overcome technicalities. In other words, you can add a custom watermark to your PDF files in batch mode. 

Without technical guidance or software installation, the tool lets you add the required watermark or marks to your PDF documents. Most importantly, there is no file size restriction, allowing users to add the proof text watermark. Now, follow the detailed steps to apply a proof watermark in PDF using free tools: 

1. Start visiting the free online tools on web browser. 

2. Drop the PDF document using the drag & drop feature. 

3. Now, add the proof watermark in the PDF file instantly. 

4. Finally, download the file without data formatting. 

Online tools are free, but they come with major limitations. Firstly, the risk of data compromise due to a lack of privacy. Moreover, uploading data to third-party tools may widen the chances of data leakage. Additionally, it may cause formatting issues. So, look for the offline and other tools for adding the proof watermark to the document. 

How to Insert Proof Watermark to PDF Files Using Adobe Acrobat Tool

To add a proof watermark to PDF files, use the Adobe Acrobat Pro software. This is a highly functional tool for adding text and other types of PDF watermarks in PDF files. Moreover, it allows you to insert the PDF watermark without impacting the original quality or formatting. 

Additionally, it is a professional software that comes with advanced features. Using this solution, you can custom add the text watermark to the PDF files. Now, follow the necessary steps to add proof watermark to a PDF using the Acrobat Tool:

1. Launch the Adobe Acrobat Pro software on your machine. 

2. Move to File and tab Tool > Edit PDF > click Watermark. 

3. After this, type the “Proof” text as watermark > press Ok.

4. Finally, download the document instantly. 

Adobe Acrobat is a pro tool for professionals. However, it won’t withstand in pricing structure. In other words, the pricing or plans of this software aren’t useful for small and individual users. Additionally, the issue of Acrobat not responding creates a hurdle. So, choose the other secure options. 

How to Add Proof Watermark to PDF Using SysTools PDF Tool

Whether it’s a proof or a draft watermark, use the SysTools PDF Watermarker tool, designed for Windows OS. Using this advanced utility, you can effortlessly add the necessary watermarks without impacting the actual document formatting. The software offers a dual file feature and clear buttons, ensuring an effortless process. Compared to other tools, this is a secure and independent tool with cost-saving pricing. 

Additionally, it enables you to apply a proof watermark to single or entire PDF pages. Most importantly, it supports password-protected PDF files. Hence, you can apply a text watermark to all types of PDF documents. Here are the steps to add proof watermark in PDF files using SysTools:

1. Start by downloading the SysTools-mentioned tool on your machine. 

2. “Add Files” feature to upload the required PDF document. 

3. Tab Change to find the location > press the Next button. 

4. Move to Text Watermark and here add “Proof” text. 

5. Now, hit the Generate button to download the file. 

Final Words

In the above guide, we have shared the 3 ways on how to add proof watermark to PDF files. Using these methods, you can effortlessly add the necessary text watermark to PDF documents. Compared to all the methods, SysTools' software is a secure and trusted utility for all.